BIT Internship

Nature of Internship

The internship work should be relevant to the field of information technology. The nature of internship may include design, development, and application of software, hardware, network services, database systems and other IT infrastructures. The internship duration should be a minimum of 180 hours or ten weeks. The internship should tentatively start by the 3rd week of the start of the eighth semester. The internship host organizations can be software/hardware development companies, telecommunications companies, network and internet service providers, financial organizations, health organizations, etc.

The internship is an individual activity. The student should be responsible for the timely completion of all the activities and projects assigned, maintaining professional quality. Each student should be facilitated with a mentor at the intern organization and a supervisor at the campus. Students should inform the status of all assignments to the mentor and supervisor, and are expected to communicate frequently with the advisors on the progress and status of intern project(s)/activities. Each student must prepare and submit an individual internship report based on their work done during the internship period. Students working in a group at the same organization should be able to distinguish their nature of work.

Phases of Internship

1. Proposal Submission: Students must submit and present the internship proposal plan after the 2nd week of the start of the internship.
2. Mid-Term Submission: Students must submit a progress report and defend the midterm progress of their internship work in the 11th week of the eighth semester.
3. Final Submission: Students must submit and defend the internship work during the last week of the eighth semester, but before the final board examination. The final defense will be followed by a viva voce conducted by an evaluation committee. Students must submit the internship final report to their respective department of college/campus at least 10 days before the final defense date. The report should be submitted in the standard prescribed format. A hard/soft copy of the report should be made available to the external examiner a week before the presentation date.

Provision of Supervision

There should be a regular faculty member of the college assigned as a supervisor. The role of the supervisor is to supervise the students throughout the internship period. A supervisor can supervise at most four internship students in a section.

Provision of Mentorship

There should be a regular employee of the intern-providing organization assigned as a mentor. The role of the mentor is to guide the students throughout the internship period at the organization.

Evaluation Scheme

1. Proposal Defense – 5% of 200 Marks (5 Marks Head/Program Coordinator + 5 Marks Supervisor)
2. Midterm – 15% of 200 Marks (5 Marks Head/Program Coordinator + 25 Marks Supervisor)
3. Final Defense – 80% of 200 Marks (100 Marks Mentor + 20 Marks Supervisor + 40 Marks External)

a. Evaluation Committee

• HOD/Coordinator
• Project Supervisor
• Mentor
• External Examiner

b. Marks Distribution

Of the total 200 marks, 160 are considered internal marks and 40 are considered final external marks. Students must pass both separately, scoring at least 64 and 16 marks respectively.

c. Focus of the Evaluation

• Presentation Skills
• Level of Work Done and Understanding of Internship Activities
• Internship Report
• Viva/Question Answer

Roles and Responsibilities

• HOD/Coordinator: Coordinates with the supervisor, internal examiner, external examiner, and students. Monitors students' project progress in coordination with the respective supervisor and mentor. Responsible for arranging the proposal defense, midterm, and final defense, and maintains rigorous contact with students, supervisors, mentors, and the company/industry. Participates in and evaluates each defense.
• Project Supervisor: Supervises students' internship project throughout the semester. Should rigorously provide feedback and guidance to help students transform their industry work into academic output, monitor the progress of projects under supervision, and participate in and evaluate the proposal defense, midterm, and final defense.
• Mentor: Guides students and their project during their intern period at the host institution, nurturing students with industry culture. Should rigorously provide feedback and guidance, communicate with the campus/college administration, and evaluate the student's work at the end of the internship.
• External Examiner: Evaluates the students' internship work during the final defense, participating in and evaluating the viva voce and presentation session.
• Student: Responsible for pursuing an internship in a relevant field, preparing the project report, and defending the internship work at each evaluation phase. Internship is individual work — the student should be able to demonstrate their individual contribution during the internship period. Students should maintain a log of visits with their supervisors and mentors at different dates during their work, including technical details with appropriate feedback.

Report Contents

1. Prescribed Content Flow for the Internship Proposal

1. Introduction
2. Problem Statement
3. Objectives
4. Description of Internship Work/Project
5. Internship Plan
6. Expected Outcome of Internship Activities
7. References

2. Prescribed Content Flow for the Internship Report

1. Cover & Title Page
2. Certificate Page
   • i. Mentor's Recommendation from Company
   • ii. Supervisor's Recommendation
   • iii. Examiners' Approval Letter
3. Acknowledgement
4. Abstract Page
5. Table of Contents
6. List of Abbreviations, List of Figures, List of Tables
7. Main Report
8. References
9. Bibliography (if any)
10. Appendix

3. Prescribed Chapters in the Main Report

Chapter 1: Introduction

• 1.1. Introduction (Introduce the project(s)/activities done during internship)
• 1.2. Problem Statement (Problems associated with the project(s)/activities done during internship)
• 1.3. Objectives
• 1.4. Scope and Limitation
• 1.5. Report Organization

Chapter 2: Organization Details and Literature Review

• 2.1. Introduction to Organization
• 2.2. Organizational Hierarchy
• 2.3. Working Domains of Organization
• 2.4. Description of Intern Department/Unit
• 2.5. Literature Review / Related Study

Chapter 3: Internship Activities

• 3.1. Roles and Responsibilities (with respect to the project(s)/activities during internship)
• 3.2. Weekly Log (log containing the list of technical activities performed with respect to the project(s)/activities during internship)
• 3.3. Description of the Project(s) (involved during internship)
• 3.4. Description of the Tools (used in the projects/activities during internship)
• 3.5. Description of Tasks/Activities Performed (technical and implementation details of the activities done during the internship — screenshots of outputs, code snippets, configuration details, results and findings, etc., followed by detailed description)

Chapter 4: Conclusion and Learning Outcomes

• 4.1. Conclusion
• 4.2. Learning Outcome (with respect to the project(s)/activities during internship)

Students should be able to relate and contextualize the above-mentioned concepts with their project work/activities done during internship at the host organization.

Citation and Referencing

The listing of references should be listed in the references section. The references contain the list of articles, books, and URLs that are cited in the document. The books, articles, and others that were studied but are not cited in the document can be listed in the bibliography section. The citation and referencing standard should be the APA referencing standard. The text inside the document should be cited accordingly. The APA referencing standard can be found at apastyle.apa.org.

Report Format Standards

A. Page Number

The pages from the certificate page to the list of tables/figures/abbreviations/approvals should be numbered in roman starting from i. The pages from Chapter 1 onwards should be numbered in numeric starting from 1. The page number should be inserted at the bottom, aligned center.

B. Page Size and Margin

The paper size must correspond to A4. The margins must be set as: Top = 1; Bottom = 1; Right = 1; Left = 1.25.

C. Paragraph Style

All paragraphs must be justified and have spacing of 1.5.

D. Text Font of Document

• The contents in the document should be in Times New Roman font.
• The font size in the paragraphs of the document should be 12.

E. Section Headings

Font size for the headings should be 16 for chapter headings, 14 for section headings, and 12 for sub-section headings. All headings should be bold-faced.

F. Figures and Tables

Position of figures and tables should be aligned center. The figure caption should be centered below the figure, and table captions should be centered above the table. All captions should be bold-faced with 12 font size.

Final Report Binding and Submission

• No. of Copies: 3 (College Library + Self + Dean Office)
• Look and Feel: Golden Embracing with Black Binding
• A final approved signed copy of the report should be submitted to the Dean Office, Exam Section, Institute of Science and Technology, Tribhuvan University.